Easily Choose by Asking these Questions to Wedding Suppliers

As the head planner of our wedding, it was just right for us to take time to get to know who we’ll work with. In essence, they’re the ones who will ensure our special day will run smoothly and as planned. Below are our questions to wedding suppliers, both general and specific, that helped us choose. I hope this helps you in your wedding planning journey!

Our Common Questions to Wedding Suppliers

Services

What’s the name and contact number of your point person?
How would you describe your style?
What are you known for?
What are the services you offer?
Is it possible to customize your service?
What will be the next steps after booking you?
How often shall we meet before our wedding day?
How many hours do you need for ingress and egress?
Do you have any experience working at our venue?
- If yes, are there any challenges you’ve encountered?
- What’s your preferred location in our venue?
How much space do you need?
Do you have a portfolio where we can see photos and reviews of your services?
In case something goes against plan, how do you manage it?

Cost

How much is the final cost?
What are the inclusions of your package?
What are your payment terms?
What’s your cancellation policy?
Do you have any existing promo?

Crew

Your crew is composed of how many members?
What time will your crew arrive in the venue?

Food

What will be your required crew meals?
Do the cost include the crew meals?
Do you prefer packed meal or cash?

Our Specific Questions to Wedding Suppliers

As each aspect of our wedding required different considerations, we tailored our questions further. Here are some examples of our specific questions you might want to ask your suppliers:

Venues

What are your rules?
When is our deadline to submit the needed documents?
Do you have a recommended list of suppliers?
Is there an additional cost for booking suppliers that aren’t in your recommended list?
What are your recommended areas for our suppliers?
Can we book for ocular and decor walkthrough?
What is the capacity of your parking area?
What are the areas that are restricted and can be used freely?

Coordinator

Have you tried coordinating a wedding in our ceremony and reception venues?
What’s your coordinating style?
How often shall we talk during the planning process?
Will you be available during our wedding rehearsal?

Photography/Videography

What time will you arrive?
How many photographs will we receive?
When will we receive the photos and videos?
What’s your shooting style?
What is your backup plan in case of equipment failure?
Will you prepare a shot list, and can we modify it based on what we like?
Can we choose our wedding video’s background music?
Who has the rights to the photos and videos?

Catering

What food do you recommend?
Do you accommodate dietary restrictions?
Can we schedule a tasting session before the wedding?
- If yes, how much will it cost?
Have you tried serving around our expected number of guests?
How long is the serving time?
What are your serving options? Plated or buffet?
Do you provide the following?
- Tables and Chairs
- Flutes for Toasting
- Utensils for Cake Cutting
Are food tags included?
What happens to the leftover food?
How much is your carving cost for lechon?

Wedding Cake

What’s your best-selling flavor?
What do you recommend for flavor and filling?
Are you able to do designs like this inspiration?
Do you provide utensils we can use for cake cutting?

Mobile Bar

What’s your signature drink?
Can we have a taste test?
How will the ice be stored?
What will happen to the leftover alcohol?
Do your cart or stand have a design? Can it be customized to fit our theme?

Grazing Table

Your package is good for how many persons?
What happens to the leftover food?
Are food tags included?

Coffee Bar

Are the drinks both hot and iced?
How much would every excess cup from the signed contract cost?
Can we customize the cup and coffee names?

Hair and Makeup & Groomer

What time is your arrival?
How long will it take for the hair and makeup to be finished?
Do you allow trials?
- If yes, how much will it cost?
What are your recommendations regarding facials and treatments, like timeline and what to avoid?
What products do you use?
How many additional persons can you accommodate?
Do you accept on-the-day bookings, in case some guests would want to have their hair and makeup done?
How much will an additional person cost?

Entertainment (Band)

How long is a setlist? Approximately how many songs is that?
Do you do renditions?
How long is your break in between sets?
Can you provide a list of songs you perform?
What are your technical requirements?
How do you handle song requests, do-not-play lists, and guests who want to jam with you?

Lights and Sounds

What sound system do you recommend to meet our band’s requirement?
Do you have sample photos to see the light effects?
Do you offer other services apart from lights and sounds, like the dance floor?

Florists/Decor

What’s your design style?
What type of flowers do you use?
Where are the flowers from?
What is the breakdown of the cost?
Can you repurpose the flowers from ceremony to the reception venue?
What’s your backup plan if the weather’s not looking good?
Do you provide tables and chairs?
Are you available for a decor walkthrough prior to the wedding day?

Wedding Attire

What is the timeline for fitting and adjustments?
Do you have contingency plans for last-minute alterations?
How do we handle the return of rented items?

Transportation

What kind of vehicles are available?
How do you handle delays or unexpected changes in schedule?
Are there any additional charges for distance or time?

Truthfully, our plans won’t actualize properly if it weren’t for our suppliers. Hence, we really came prepared with our questions to wedding suppliers. We tried to think of all things that could possibly affect how they’d deliver their service. Having done this, we met each other briefly. Also, it allowed us to build rapport with them. Plus, we made sure everything’s clear so that we’d both trust each other. Honestly, this was my favorite part of the wedding planning. I’m super amazed at how talented the wedding suppliers are. They have a lot of ideas under their sleeves, so keep an open mind and feel free to ask for their suggestions.

Thank you so much for reading this blog post! Here are other wedding blog posts you might like.

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